Volunteers

4-H has provided Volunteer Role Descriptions to all adult volunteers.  This is necessary to comply with policies concerning volunteers and state liability insurance coverage.  All adults will need to select a club and volunteer type in 4HOnline.  The choices for club volunteer type are:

• Activity/Event Volunteer
• Adult Advisor/Chaperone
• Club Enrollment Coordinator (formerly Club Enrollment and Club Manager)
• Club Leader (includes Organizational/General and Co-Organizational/Co-General)
• Committee Volunteer
• Project Leader (includes Key Leader and Resource Leader)

Volunteers can only choose one so the most relevant role needs to be selected.  Volunteers will not be associated with a specific club!
Project Leaders still need to select a project and volunteer type on the project selection screen.  

4-H Volunteers – Incident / Injury Reporting

HIGH RISK Injuries/Incidents

A high-risk incident poses a serious risk to an Extension Volunteer(s), Extension Program Participant(s), or third party. Examples of High Risk Injuries/Incidents include:

• Injury of employee, volunteer, participant, or third party that requires professional medical attention.A threat of serious harm to self or others.
• Anything requiring intervention by police (e.g. missing child, safety concerns).
• Hazardous materials exposure or spills.
• Termination or withdrawal of a volunteer, participant, or third party with potential intersections with civil rights, e.g. concerns regarding discrimination.
• Critical staff errors, such as incorrect administration of medication, or an injury caused by a staff person.
• Concerns for possible claims of negligence or liability.
• Vehicle accidents with personally-owned or rental vehicles on official UW business.

IMPORTANT: The report must be filed within 48 hours of the incident.

LOW RISK Injuries/Incidents

LOW RISK Injuries/Incidents typically DO NOT need to be submitted. A “low risk” incident is one where the impact to an Extension Volunteer(s), Extension Program Participant(s), or third party is both minor and temporary. Low-risk incidents typically do not require a report to the Office of Risk Management. Examples of Low Risk Injuries/Incidents include:

• Minor injuries e.g. scrapes or bumps to the body that do not require medical attention beyond basic first aid.
• Non-communicable illnesses that result in a volunteer, program participant, or third party needing to sit out of an activity or to be sent home.
• Behavioral problems, or verbal conflicts between participants, parents, or volunteers that necessitate staff or volunteer intervention.
• Other incidents at the discretion of the Extension Employee that do not rise to the level of a high-risk incident.

Note: There is some grey area within these examples that will require an employee to use professional judgement. When in doubt, treat an incident as “high risk.”

To download an injury/incident report:  Volunteer Accident/Injury Report – Wisconsin 4-H